Vendor Application

This application is for food vendors who wish to sell food at Zilker Park, either for the Trail of Lights or the Zilker Holiday Tree, this December 2016.

If you wish to be considered as a food vendor at the Trail of Lights or the Zilker Holiday Tree, please fill out all applicable questions below. Applicants will also have to submit a signed contract, proof of insurance, sales tax permits & first installment of the booth fee before full consideration will be given. All items should be sent to Sean Ritchie at SRitchie@3CanEvents.com, and mailed to PO Box 164213, Austin, TX 78716.

Applicants will be notified of acceptance to the event via email. Space is limited and vendors are encouraged to submit applications early to increase chances of acceptance. Applications will be reviewed weekly, in the order of which they are received.

Booth Options

Trail of Lights has vending areas in four different locations throughout Zilker Park - one area at the Zilker Holiday Tree & three areas along the Trail of Lights walk path. Vendors are able to apply for placement in multiple areas, if desired, to increase chances of acceptance. The Trail of Lights Event Committee will determine the location for each vendor prior to contracting based on size of booth/truck, power requirements and variety of food/drink.

  • Armadillo Alley:
  • First vending location along the Trail, closest to the main entrance. Must work duration of the Trail of Lights event, 10 vending spaces available.
  • Cost: $7,500
  • North Pole:
  • Middle location along the Trail, area features Santa's House, Santa's Workshop, Ferris Wheel and more. Must work duration of the Trail of Lights, 8 vending spaces available.
  • Cost: $7,000
  • Zilker Village:
  • Final stop along Trail, near ZiP Lounge, Hospitality Area and Yule Log Fire Pit. Must work the duration of the Trail of Lights, 6 vending spaces available.
  • Cost: $3,500
  • Zilker Holiday Tree:
  • Vendors set along the outside base of the Holiday Tree. Must work November 27 - December 23 & have the option to open for business, at own discretion, from December 22-31. 6 vending spaces available.
  • Cost: $8,000

NEXT STEPS

If advanced to the next round of consideration, you will receive a an email with a copy of the Trail of Lights Vendor Contract. The contract needs to be filled out completely and emailed back to Sean Ritchie at SRitchie@3CanEvents.com.

  • Along with the contract, the following items must also be submitted before full consideration will be given for a vendor space:
  • 1. 50% non-refundable down-payment for booth space, made payable to 3Can Event Management LLC. (payment will not be processed unless vendor is accepted into Trail of Lights.)
  • 2. Proof of liability insurance (contract will have specific details) with Trail of Lights Foundation, 3Can Event Management LLC & City of Austin all listed as additionally insured.
  • 3. Copy of your current Texas Sales and Use Tax Permit.
  • Mail these items to:
  • 3Can Event Management
  • PO Box 164213
  • Austin, TX 78716
  • 50% of payment for each option, due upon return of contract:
  • Armadillo Alley = $3,750
  • North Pole = $3,500
  • Zilker Village = $1,750
  • Holiday Tree = $4,000
  • Remaining 50% of payment is due no later than September 15th (2nd payment can be mailed with application and will not be deposited until Sept. 15):
  • Armadillo Alley = $3,750
  • North Pole = $3,500
  • Zilker Village = $1,750
  • Holiday Tree = $4,000

**Disclaimer** Not all applicants will be accepted as vendors. We choose vendors from Austin and the surrounding communities. Vendors who have worked the Trail of Lights in previous years are NOT guaranteed placement. Exact location of vending space is at the discretion of the Trail of Lights Event Committee.

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